If the recipient sets up rules in Outlook so that similar emails are always grouped together, which means that the original and recovered emails will be stored in different folders, the retrieval will fail. Scenario 3: Recipients use rules that cause original emails to be moved to other folders Inbox. If the recipient opens the original email first, the revocation will not succeed.If the recipient opens the previous recall message, the original message is deleted, which means that the recall was successful.Whether the recall will succeed or not depends on which email was previously opened: In this case, both the original message and the recall message will be saved in the recipient's inbox. However, the recipient will still be notified that you are trying to recall the message.Ĭase 2: The recipient's Outlook disables the "Automatically process meeting requests and responses to meeting requests and polls" feature If the email is marked as read then you cannot recall anymore, the message will remain in the recipient's inbox.The recipient is still informed that you have recalled the original message. If the recipient has not read the original email, it will be replaced with the revoked email.Whether the recall will succeed or not depends on whether the message has been read or not: The fact that a sent email can be retrieved and replaced with a new message depends not only on the requirements listed above, but also on the recipient's Outlook settings.Ĭase 1: The recipient's Outlook has "Automatically process meeting requests and responses to meeting requests and polls" enabled.
Recall notification successful Has the email been successfully recalled? Successful recall : The email about the successful recall also includes the same information as when the recall failed, except that the email will have been successfully recovered. Recall failure: Email about failed recall includes the following information: recipient, subject, time and failure recall. If you have activated the corresponding function, the recipient of the message will also be notified of the recall. Step 6: To ensure that the revocation was successful, Outlook will always notify you by email of the revocation results. Step 5: Confirm your selection by clicking OK. Should checkmark Tell me if recall succeeds or fails for each recipient Therefore, you should set up the system to notify you in case the message has been revoked or not revoked, by checking Tell me if recall succeeds or fails for each recipient. However, not all letters can be retrieved, MS Outlook is currently only able to retrieve letters that the recipient has not read.
Step 3: Click the Actions button and select Recall This Message from the drop down menu. When opened, Outlook offers a number of different functions When opened, Outlook provides a number of different functions, such as forwarding, replying, or moving emails right on the interface.
Step 2: Select the email you want to revoke and double click to open in a new window All sent messages will be automatically saved in Sent Items folder Step 1: Click the Sent Items folder located on the left side of the Outlook window.Īll sent messages will be automatically saved in Sent Items folder. To recover emails sent using Outlook 2016, 2013 or 2010, you need to do the following: